JOB TITLE :  HR ADMINISTRATOR

 

REPORTING TO :  HR MANAGER

DIVISION : PROPERTY & COMMERCIAL

MAIN PURPOSE OF THE ROLE: 

To work with the HR team to provide excellent HR administration support to the team and to the property and commercial business, ensuring all requests are completed in a professional way, to the highest quality standard and within specified timescales.

KEY TASKS AND ACCOUNTABILITES:

 

• To answer day to day HR administration queries with the businesses.

• To complete all administration related to new starters including offers, contracts, restrictive covenants and pre-employment checks.

• Responsible for updating the HR Information systems in relation to all new starters, changes and leavers and liaise and validate data with payroll.

• Production of correspondence including probations, absence, suspensions, promotions, redundancy, maternity, flexible working, disciplinary and grievances.

• To maintain structure charts with all relevant changes in a timely manner. 

• Assist the HR Advisor in all recruitment administration including letters, arranging interviews and assessment centres.

• All absence administration including updating HR system, Bradford factor, occupational health and absence reporting ensuring flag any issues to the HR Advisor and HR Manager.

• To complete employer references new starters, leavers, mortgage and medical.

• To collate and update RAG Report on a monthly basis and PPDRs on a 6 monthly basis.

• To assist with reporting data entry for the Management reports and produce reports as required (daily/ weekly/ monthly).

• Responsible for reward vouchers and certificates ensuring sent to the correct individuals.

• To ensure all information is filed securely on employees personnel files and retrieved when requested.

• To complete administration on project tasks as required in a timely manner.

• To provide occasional cover for the admin team within Lettings.

• Visits to other offices may be required on a very occasional basis.

PERSON SPECIFICATION –

Education/Qualifications(or equivalent)

Essential

• 3 A-C GCSE grades or A Level calibre

Desirable

Education/Qualifications(or equivalent)

• CPP

Experience/Knowledge

Essential

• Proven experience in HR administration.

• Understanding of Payroll.

• Advanced excel & word knowledge and experience.

• Experience and the ability to draft and produce letters with little or no guidance.

• Proven problem solving skills.

Experience/Knowledge

Desirable

• Insurance experience would be an advantage.

• Experience of Agresso.

Skills / Aptitudes

Essential

• Good communicator.

• Self Motivated

• Able to work under pressure and to meet tight deadlines.

• Uses initiative.

Personal Attributes

Essential

• Enthusiastic.

• Team player.

• Approachable.

• Open to feedback.

• Driver of own development.

• Dedicated.

Personal Attributes

Essential

• Flexible in terms of hours worked