JOB TITLE:  Marketing & Office Assistant    

REPORTING TO:  HomeLet Marketing Manager

MAIN PURPOSE OF THE ROLE: 

To provide general support to the Marketing team.  This position will report to the Marketing Manager for HomeLet while supporting and working closely with the rest of the Marketing team to drive forward a professional and effective department.

KEY TASKS AND ACCOUNTABILITES:

• Conduct internet, telephone & Direct Mail based research as directed

• Assist with copywriting and proofing all marketing pieces

• Tidy and maintain store cupboard ensuring sufficient levels of giveaways

• Monitor, implement and maintain list / database building activities and mailing lists

• Deal with all requests received into the Marketing Inbox

• Review and authorise new agent literature requests in eBrochures

• Source new lists for research – websites, membership lists

• Update key areas of the business with new Marketing materials

• Occasionally support the team in display stands at industry meets and other trade related  or customer focussed activities

• Complete all projects allocated within the given time restraints

• Respond to specific and ad-hoc requests made to the department as and when required

• Prepare, raise and track purchase orders and expenditure against the marketing budget

• Maintain and manage the department’s filing system including monitoring the sickness and holiday spreadsheet

• Assist with other tasks as appropriate and manage the marketing office administration

• Assist with the monitoring of Stock levels on a weekly basis and liaise with FastAnt to replenish when necessary

• Review fulfilment costs from deliveries made and report back to Marketing Manager

• Check fulfilment costs every month to ensure consistency

• Support with Corporate Events and hospitality

• Manage the Salute to the Stars sales incentive and trip organisation

• Manage the social calendar for the business including monthly incentives (bingo etc), the Christmas and Summer party

PERSON SPECIFICATION –

Education / Qualifications

Essential

• GCSE

• English language/literature

• Or equivalent qualifications

Education / Qualifications

Desirable

• Degree

• Or equivalent qualification

Experience / Knowledge

Essential

• Office Administration and support

• Internal Communication

• Sales / Marketing / promotions / events experience

Skills / Aptitudes

Essential

• Good attention to detail

• Highly PC literate

• Word, Excel, Outlook minimum intermediate level

• Ability to work with the internet

• Telephone skills

• Excellent time management skills

• Articulate and with the ability to write in plain English

• Confident in the ability to manage and maintain budgets and finances

Skills / Aptitudes

Desirable

• Good excel and data manipulation skills.

• Database Analytical Skills

• Experience of running projects

• Experience in running sales and/or marketing campaigns

• Email

• Direct Mail

• Telephone

• Internal promotions

• Experience of market research (new products, competitors, new markets)

• Telephone

• Internet

• Technically aware and unafraid of picking up and working across a range of internal systems.

Motivation

Essential

• Task-driven and goal-oriented

• Career orientated

Motivation

Desirable

• Creatively free-thinking and commercially astute.

Personality

Essential

• Willing to learn and can-do attitude

• Meticulous

• Team player

• Flexible

• Clear communicator

Personal presentation

Essential

• Smart, professional, competent

Circumstances

Essential

• Some UK travel may be required

Circumstances

Essential

• Driver